HR/Administrative Assistant


Empowered 4x is a business innovation and co-working space located in Brampton, ON focused on empowering entrepreneurs in a supportive, collaborative, and inclusive community. We are currently seeking an energetic and self-motivated HR/Administrative Assistant interested in being a part of a dynamic startup team. We offer a fast-paced, creative, and community-focused work environment. If you are someone who is friendly with a good sense of humour, works well independently and with a team, and wants to help make an impact within our community, then we want you!

Reporting to the HR Coordinator, the incumbent will help engage with our members, partners, and the general public to support our various events and programs. In addition, the individual will be integral to assisting in the full recruitment cycle from writing job descriptions to onboarding. This individual will also be responsible for any other administrative tasks that are assigned.

Position: HR/Administrative Assistant

Reports To: HR Coordinator/Manager

Salary: Unpaid (with an opportunity with commission) 

Hours/Schedule: Full-Time/Part-time

Location: REMOTE 

Duties and Responsibilities:

  • Responsible for the production of BizGrams in recruiting guest speakers, on-going communication and producing the live show
  • Create sponsorship communication email templates for various potential investor companies
  • Research relevant business topics, create engaging blog posts to educate and promote company initiatives
  • Track profit and loss payments through Wave and Stripe with high attention to detail
  • Maintain and organize files and folders in Google Drive
  • Complete administrative tasks, including but not limited to creating and updating client records and contracts, recording information, scheduling meetings, and data entry using platforms such as Hubspot, MS Office, and Mailchimp
  • Maintain Schedule and Coordinate calendar activities
  • Provide individual HR advice to clients based on their needs
  • Perform other duties or special projects as assigned
  • Create job descriptions for various positions 
  • Post job descriptions to school job boards, Indeed, and other hiring sites
  • Assist in screening and interviewing candidates 
  • Create tailored interview guides for each position
  • Responsible for communications with candidates including scheduling interview dates/times, and getting required documents 
  • Participate and assist in the onboarding and orientation process for new hires
  • Responsible for training new hires on relevant software’s, programs, and processes
  • A paid opportunity based on client work that comes in

Skills and Qualifications:

  • Preferred programs of study: Business Administration, Human Resources
  • Prior HR or administrative experience and/or related courses is considered an asset
  • Positive Attitude
  • Highly organized with high attention to detail
  • Excellent written and verbal communication skills  
  • Ability to work independently and in a team environment
  • Excellent problem-solving skills with the ability to manage and prioritize tasks in a fast-paced environment
  • Experience in the recruitment cycle is considered an asset 
  • Knowledge of ZOHO CRM is an asset
  • Proficient computer skills, including MS Office, Google Suite (Drive, Word, Sheets, Docs), and video conferencing platforms (Zoom, Google Meet, Microsoft Teams) with the ability to learn new technologies quickly

This individual will gain experience working at a growing company in the GTA area. Completion of the internship will allow the individual to develop their time management skills in a fast-growing environment. By working with a community of entrepreneurs, this individual will gain core entrepreneurial and intrapreneurial skills to further their career development.